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VDR Features That Are Most Important For Companies Evaluating Virtual Data Rooms

VDR features that are the most important to companies considering virtual data rooms include security scale, scalability and accessibility and support. Security features include malware and virus scanning, multifactor authentication, firewalls and advanced encryption to protect uploaded information. Audit logs that are detailed provide an audit trail of all actions that are performed in the VDR that includes views, downloads and changes made to folders and documents. VDR admins have the option to design custom watermarks that provide a name and a time stamp to every downloaded file.

A great VDR will also let users customize their interface and notifications. Support should be accessible via phone, email in-app live chat, in-app live chat and help centers that contain video tutorials for the product. The VDR must be compatible with Apple devices, Android devices and Blackberry without the need for additional plugins. Advanced text search allows for quick and simple review of files, documents and folders. The organization tools for folders should be able to provide a hierarchical structure as well as logical organization, using tags offering an additional layer of flexibility. A Q&A section lets users to ask questions regarding specific folders and documents.

Private equity and venture capital firms work with several clients at the simultaneously, which requires them to share huge quantities of data quickly and efficiently. In these cases it is a VDR is the best solution to ease due diligence and improve efficiency. Other industries that have found VDRs useful include life science, technology and financial services. VDRs enable these companies to simplify the sharing of confidential information in litigation with clients, lawyers, and other third parties.

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